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  Reporting student enrollment, membership in IL AgEd website; Oct 1 due dates  
  Lucas Allen  9/4/2019 11:40:00 AM  
     
 

This message sent to all Illinois Ag Teachers

Welcome back to school!  As you know, we have implemented a new website for all entities of Illinois Ag Education over the summer.  All student management-related functions will be handled through our website, and our website pushes data to both AET and National FFA.  I wanted to pass along some information about how to add students into the IL AgEd website.

Entry of ALL student enrollment information is due by 10/1 but I would highly recommend you complete this as soon as possible with your students.

I created a video and Megan Coy created a teacher and student "quick guide" which can be found on the right side of the Educator Resources page. 

In short, here's what you need to do:
1. At the bottom of your "Account Settings" page please enter the courses you teach.
2. On the left side of your Teacher Dashboard (the page you see after you log in), select "Student Roster: Set Student Access Code" and  follow the instructions. Have every student enter themselves (including all required information, as well as entering themselves in the course they are taking). It will either re-activate them in AET/ILAgEd or add them to the system.  Remember, you will have to also add graduates who are getting American degrees, course conflict students, middle school classes, and independent study students.
3. Go to the "Student Roster: Students Pending Approval" page to approve all students who are in your program.

I get many questions about students being approved but showing status in AET as “inactive.” It’s supposed to be immediate, and we have asked the programmer to look into this. For most students it will take 5-10 minutes to show as active, but I have heard it can take up to 24 hours for the student to become “Active” in the AET website and have access.  Be patient, and if the student still cannot access after waiting a day, contact me.

National FFA has not yet enabled the FFA Roster Management system yet. I will send a list-serve when that function becomes available.

When students are approved by you, they automatically get an account created in AET if they are new. Their username and PW will be set to first initial last name format (i.e. LAllen) but if there is another instance of that in your chapter, it will add a 1, 2, etc. You can always reset student passwords by logging into your AET, click Accounts, and go into that student account to reset.

If you wish to double-check the students work, you can view course enrollments:

  • Use your dashboard bottom button to enter your AET account.
  • Click profile
  • #5 Set Up Courses at your school
  • You should see all courses you teach this year. On the right select “Enrollment” to view the students in that course. Please verify this is correct.

 

Reminder: Due 10/1:

  • Enter all Ag course enrollments in IL AgEd website
  • FFA Membership submitted through IL AgEd website
  • FFA Membership fees RECEIVED by IL FFA Center
  • FFA Chapter Strategic Plan submitted (details)

If you have any questions please call/email/text me.

Thanks!


--
Lucas Allen
Facilitating Coordination in Ag Education (FCAE)
Phone: 815-530-2065 Cell: --
Email: lallen@agriculturaleducation.org
Address: 2015 Manchester Road, Wheaton, IL 60187
 
     
 
 
     
     
 
 
     
     
 
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